Logo - Full (Color)
Skip to content

Conference Planning Checklist for PDF

Planning a conference? Use this comprehensive checklist to be sure the event goes off without a hitch!

    Download Free Template

    Available for PDF

    Template Highlights

    • You can download the conference planning checklist template as a PDF.
    • The checklist is divided into ten sections based on the time period during which each task should occur.
    • The first section includes tasks that you should complete 18-24 months prior to the conference dates. These preparatory tasks include choosing the exact conference dates and creating a budget.
    • The second section of the checklist includes tasks that need to occur between a year and a year and a half before the conference dates. These include selecting the venue and requesting abstracts.
    • In the sections for the period three months to a year before the conference, you will find tasks ranging from opening registration to evaluating abstracts and preparing the conference program.
    • In the last three months before the conference, you will need to complete tasks like purchasing supplies, preparing registration packets, and organizing a rehearsal.
    • Don't forget to include items in the checklist for during and after the conference. These include set up and check ins, paying invoices, and disseminating post-conference surveys.
    • You can add tasks to this checklist to adapt it for your unique conference needs.

    Frequently Asked Questions

    You get a template! And you get a template! Our templates are as free as the giveaways at a taping of Oprah. Once you’ve entered your contact information, you can instantly download this template (along with all the other templates in this collection!). That’s it.

    Related Tags: