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Offer Letter Template for Word, Google Docs

Put your best foot forward and win over your top candidates.

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    Available for Word & Google Docs

    Template Highlights

    What is an offer letter template?

    A job offer letter template is a document that employers can edit and use when offering a job to a prospective employee. The letter officially indicates that you want to hire the prospective employee, and it provides them with key details about the job, such as the job title, schedule, and compensation. 

    Using a professional template for your letters makes the process more seamless and helps you get offers out to your top applicants faster.

    What does this offer letter template include?

    This employment offer letter template includes the following sections:

    • Employer information: employer name, address, email address, and phone number.
    • Role information: title, company name, and desired start date.
    • Compensation: base salary or hourly rate and pay period.
    • Benefits: basic details about perks such as paid time off and insurance.
    • Job expectations: a description of the role's responsibilities and contact information for the direct manager or supervisor.
    • Response due date: when the candidate has to respond with their decision.
    • Signatures: Name, date, and signature lines for the employer and candidate.

    How to use this offer letter template

    To use this offer letter template, download it in your preferred format and edit the placeholder text to include your company’s information, the candidate’s name, and details of the job you’re offering.

    Frequently Asked Questions

    An offer letter can become legally binding if it includes specific terms and conditions of employment and the employee accepts the offer. However, most offer letters are intended as a summary of the job offer and not a binding contract. Employers should consult their HR and Legal departments to ensure they follow all applicable state laws before extending an offer letter to prospective employees.

    No. An offer letter is not as legally binding as an employment contract. Employment contracts are signed after prospective employees have received their offer letter and accepted the position.

    Yes! Simply fill out your information and download the template to get started.

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